Conventions & Conferences

At Universal Odyssey, Inc., we approach each and every conference and convention the same way…with an open mind and a can-do-attitude that makes anything possible. You tell us exactly what you wish for your next event, and we’ll create a program that will not only meet your needs…but exceeds your expectations…and leaves your attendees looking forward to next year.

Our expert team of conference planning professionals will work with you from start to finish to conceptualize, plan, and execute every detail of your convention or conference. We’ll be there for you every step of the way, coordinating your registration (via mail, fax, or Internet), negotiating airline and hotel contracts, securing top notch conference speakers and entertainment, and more.

On site, you’ll benefit from our experience under pressure. Should the unexpected occur, our on-site conference staff will see that the situation is addressed quickly and professionally without any interruption to your attendees or your event.

Califonia Conference for Women - 25,000 attendees
Check us out:


Solicitation, vendor kits, registration and accounting, showroom blueprints, booth pricing, booth set up- electrical, drapery spacing and placement, security. We provide Site inspections and walk-throughs. Let us negotiate rental fees and supplies and you provide your attendees an enjoyable and/or an educational experience.


Do you have sponsors or need to add new ones, let us help with solicitation kits, contracts, negotiations and marketing ideas. With our experience with promotions and publicity, you can count on us to do the best for you and your attendees. We will follow through and pay special attention to your Sponsors from the first phone call to the “Thank You” at the Finale.

We work with you and your vendors, sponsors and attendees -

Let us put our experience to work for you.

Convention & Conference Services

  • Site Selection
  • Contract Negotiation
  • Hotels, Convention Halls, Sport Areanas, etc.
  • Citywide Houseing Services and negotiated rates
  • Costomized website design
  • Online registration, secure payment, updates
  • Permits / Security
  • Convention and Visitors Bureau
  • Weekly contacts, updates, advertising, etc.
  • Budgeting and Accounting
  • Banking and Escrow accounts
  • Vendor Show
  • Sponsors
  • Accommodations
  • On-site Management
  • Speakers/Entertainment
  • Creative Services
  • Production Services
  • Entertainment, Staging, Lighting, Tenting
  • Food & Beverage Functions
  • Special Events & Theme Parties
  • Extension Trips and Programs
  • Transportation
  • Attend & Present at City Council meetings, Planning Commissioners, etc.
  • Meet with Government Officials and Agencies
  • Brochures & Programs
  • Registration
  • Pre-registration and Onsite
  • Airport Reception & Assistance
  • Transportation
  • Hospitality Personnel
  • Uniformed Staff
  • Audio / Visual Services
  • Gala and Awards Dinners - Protocol & Agendas
  • Off-Site Venues
  • Guest/Spousal Programs
  • Gifts & Promotional Items
Universal Odyssey, Inc ©  |  2015